Carollo Engineers is a nationally recognized engineering firm specializing in the planning, design, and construction of water and wastewater facilities. We are seeking a Construction Administrative Assistant to join our team.  The Construction Administrative Assistant will support the Nashville Metro Omohundro Plant construction by performing on-site administrative duties (in a field office) to support the construction management of a $1.2B treatment plant in Nashville, TN.

• Perform clerical and administrative functions in a construction field office
• Support the review of construction invoices and supporting financial documentation
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Provide technical editing and document formatting
• Develop, update, and review/format PowerPoint presentations
• Produce and assemble PDF (Adobe or Bluebeam) documents and packets
• Perform document storage and filing in the project management software (e-Builder)
• Develop and implement an organized hardcopy filing system
• Prepare meeting materials and minutes
• Assist with travel arrangements
• Manage office supplies, maintaining office equipment, mailing packages
• Assist with onboarding new employees
• Assist with project tours
• Working in a manner to ensure your personal safety and that of fellow employees by following project and company health and safety guidelines and policies and supporting contractor health and safety performance
• Complete miscellaneous projects and duties as assigned
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• One or more years of office administration or other job-related experience
• Proficient in MS Office Suite products including Excel, Word, PowerPoint, and Outlook
• Excellent organization skills, capacity to handle multiple tasks and projects concurrently, and quickly adapt to new priorities
• Strong oral and written communication skills
• Strong work ethic, attention to detail, and commitment to exceptional client service
• Demonstrated ability to build trust and positive business relationships
• Effective problem-solving, facilitation, and negotiation skills